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Adding Files to OU Campus

There are a few extra steps necessary before hosting documents (pdf, word, powerpoint, etc) online. View the Accessibility Guides to learn how to process your documents or fill out the Accessibility Drop Box Form.

Adding Images and Documents to OU Campus

Text Guide:

1. Select  in top blue bar and then Pages in the drop down.
2. In the main content area the site folders will show.
3. Locate the folder of the site you need to add files to.
4. Select the sub-folder (such as 鈥渄ocuments鈥� or 鈥渋mages鈥�) that you want to add to.
5. Select the  button and add your file(s) to the pop-up window.
6. Select  when ready.
7. Click  to publish your document to the live web. (You may need to hover over the file name to see the Publish option).

Important: Make sure file name has no spaces, capitalization, or special characters. Rename the file if needed.

Visual Guides:

File Upload FAQs

• My file will not allow me to upload it due to file size restrictions.

  This is being caused by deleting your file鈥檚  file extension (examples: .pdf, .doc, .png, .jpg, etc) in the OU Campus rename process.

  There are two ways to fix this error:

  •  Option one 鈥� Modifying the file name in OU Campus:
    When renaming your file the entire name will be highlighted in OU Campus 鈥� rather than hitting delete, or the backspace button, or typing right away, click into the field.
    
    Highlight and replace just the uppercase letters of your file. Change the file to be all lowercase letters with no spaces and be sure the the .pdf is still included on the file.

  • Option two 鈥� modifying the name to be all lower case with no spaces on your computer:
    Before uploading the file to OU Campus, change the file鈥檚 name to all lowercase letters with no spaces.  Save your file's name and then upload the file to OU Campus.

   Your issue should be resolved once the file鈥檚 name is all lower case, has no spaces, and the file extension is listed.

• I don't see the Upload button.
  Student accounts by default are limited to only editing page content. Learn more about OU Campus user types and how to be moved up to a higher permission.

 Archives and Living Documents

The web is not intended to be a place for archiving old content. If your department needs to keep an archive of content, contact web@csusm.edu for suggestions on the best hosting place. A living document is a document that updates on a regular basis and keeps the same generically named URL so that other pages referencing it does not get a broken link when the document is changed out.

• Bad file names:  "holiday-calendar-2016.pdf" and then uploading a second document "holiday-calendar-2017.pdf" to your page.
• Good file names: Generic names like "calendar.pdf"

How to Update Files to a Newer Version

1. Navigate to the folder that will hold your files (this most likely will be an "images" or "documents" folder in OU Campus).
2. Click on the folder so you can see the contents within the folder.
3. Click the  button.
4. Check the Overwrite Existing check box.
   1. For images:  click the Edit and Upload Image radio button
5. Drag and drop or  button to add your file.
6. A preview of your new file will load.
7. Click .
8. A pop up will show to double check that you are publishing to the correct folder. Click  to confirm the updates.
9. A preview of your file will load. 
10.  the updated file. 

File Types Allowed on OU Campus

The following files are allowed on OU Campus:

• Word Docs
  • .doc, .docx
• PowerPoint:
  • .ppt
• Excel
  • .xls, .xlsx, .xlsm, .xlt, .xml, .csv
• Adobe Acrobat Pro
  • .pdf
• Images
  • .gif, .png, .jpg, .jpeg
• Zipped Folders
  • .zip
• Videos
  • Youtube: Captioned Youtube videos are the only allowed video snippet type at this time. To add a video to a page, the Youtube Snippet must be used.

If you need to upload a file that is currently not allowed please email the Web Team at: web@csusm.edu with your file type request.

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