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MANAGEMENT
Your  Account:
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MANAGEMENT
Instructional and Information Technology Services (IITS)

Use OneDrive and Office 365 to Share Online Files

OneDrive is a cloud based storage solution from Microsoft that allows you to secure files safely that can be accessed anytime/anywhere and on any device. It can also be used to share files with students and for students to share files with instructors. Instructors will login with their full email address. Students will login without "cougars" in their email address. Everyone will go to

Create a OneDrive Folder

  1. Login to using your 大发 credentials.
  2. Select OneDrive from the available programs.
    select one drive from the list of programs

  3. Click the New button to display options.
    select new from toolbar options to create a new folder

  4. Choose Folder from the drop down menu.
    choose folder from the list of options

  5. Type the name of the folder then click the Create button.

add name for folder and click the create button

Create a File in a Folder

  1. Login to , select OneDrive in the left navigtion onedrive icon in office365 in left navigation, locate the folder, then double click on the folder to open it.
  2. On the navigation, choose New, then select the program
    choose word program
  3. Type the content on the page.
  4. Rename the document by clicking on File on the far left of the screen on the ribbon.
  5. Select Save As then select Rename.
    rename the file

  6. Type the name and click the OK button.
    name the file and click the OK button

Upload a File to a Folder

  1. Login to , select OneDrive in the left navigtion onedrive icon in office365 in left navigation, locate the folder, then double click on the folder to open it.
  2. On the top toolbar, click on the Upload option then choose Files.
    upload files icon in office365
  3. Search your computer for the file you want to upload. This can be any file type including audio and video files.
  4. Verify the file is showing in the folder.

 Share File from OneDrive

  1. Login to , select OneDrive, and click the folder to open it.
  2. Roll your mouse over the file name to display the share icon. Select the file share icon.
    share file button on file name
  3. Click on "people you specify can edit" to expand the options. Select "People in California S...ty San Marcos with the link."
    share file options

  4. Unselect the "allow editing" option then click the Apply button.
  5. Click on the "Copy Link" button to get the URL to post.
    copy link icon to get URL to post
  6. Click the "copy" button and add the URL to your course container in Cougar Courses.
    copy URL and post to Cougar Courses

Share a Folder From One Drive

  1.  Login to , select OneDrive, and locate the folder.
  2. Roll your mouse over the folder name to display the share icon. Select the file share icon.
    share folder icon
  3. Click on "people you specify can edit" to expand the options. Select "People in California S...ty San Marcos with the link."
    share folder settings
  4. Unselect the "allow editing" option then click the Apply button.
  5. Click on the "Copy Link" button to get the URL to post.
    copy link button to get URL to post in Cougar Courses
  6. Click the "Copy" button and add the URL to your course container in Cougar Courses.
    click the copy button to get the URL to post to Cougar Courses

Edit File Online

  1. Login to , select OneDrive, and click the folder to open it.
  2. Click on the file you want to edit to open it.
  3. Make edits to the document. It will be saved automatically.