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CHABSS Approval to Hire

• Offer of Work for ´ó·¢ Faculty Guide

  If you want to hire a ´ó·¢ faculty (TT faculty, Lec faculty), the following steps need to be followed:

  Step 1: Complete the Offer of Work Form

  • For current ´ó·¢ faculty the Offer of Work for ´ó·¢ Faculty form is required (select above blue box)
  • To complete the form, you will need the name of the employee you are offering work, their current classification of work (TT/Lec/Staff), email address, home college, home department, scope of work, dates of work, and how you would like to compensate.

  Step 2: Offered Faculty Reviews Offer 

  • The offer of work form is routed to the offered employee and the CHABSS Dean’s Office analyst.
  • For Compensation offer:If the offered faculty member accepts the work, they must submit the CHABSS Additional Employment Request Form.
  • For Course Release/Assigned time offer:
    • • • Tenure Track Faculty: If the offered faculty accepts the work, they will submit through InfoReady. 
        • Lecturer Faculty: If the offered faculty accepts the work, they will notify Maria Clements (mclements@csusm.edu)

  Step 3: CHABSS Dean’s Office Reviews Workload

  • When the College analyst receives InfoReady request, Additional Employment Form or lecturer email notification, they will submit the scope of work to Faculty Affairs or Human Resources for a determination of how to hire the employee.

  Step 4: Approval

  • Compensation/Additional Employment:  Once workload is reviewed, the College analyst will route the Additional Employment Disclosure Form through Adobe Sign to the faculty member, the CHABSS Associate Dean, the analyst, and the hiring entity for signatures. 
  • The signed AEDF form is the approval for the faculty to begin the work. No work may be started until the signed AEDF is received.
  • Course Release/Assigned Time:
    • • • • Tenure Track Faculty: Assigned time will be approved by the CHABSS Associate Dean via InfoReady.
          • Lecturer Faculty: Assigned time will be approved by the CHABSS Associate Dean via email.

  Step 5: Payroll Paperwork Submitted

  • R03 Instructional Work:If the work is unit R03 instructional faculty work the college analyst will either process payroll paperwork or work with the hiring entity to process.
  • Special Consultant:If the work is determined to be Special Consultant or Casual worker the hiring entity will process through HR. 

  Please direct questions related to additional employment/assigned time to the following: 

  TT Faculty – Krista Thomas kthomas@csusm.edu 

  Lecture Faculty – Maria Clements – mclements@csusm.edu 
• Offer of Work for External Individuals Guide

  If you want to hire a Non-´ó·¢ employee the below steps must be followed:

  Step 1: Faculty Offering Work Submits External Offer of Work Form

  • Complete the Offer of Work for External Individuals form (select appropriate blue box above).
  • To complete the form, you will need the name of the individual you are offering work, email address, phone number, address, scope of work, dates of work, compensation amount and details. 
  • For Faculty employed at another CSU (TT/Lecturer): you will need to provide the home CSU, home department, Department Chair, Dean, and person in charge of reviewing workload. 

  Step 2: CHABSS Dean’s Office Reviews Offer of Work 

  • After submitting the Offer of Work for External Individuals, the hiring entity and Department Administrative Coordinator will receive confirmation email from the Dean’s Office Personnel Analyst.
  • For CSU employees, the Dean’s Office Personnel Analyst will reach out to other CSU campus to offer work.
  • For Non-CSU employees, the Department Administrative Coordinator will complete the HR Contractor-Consultant Determination Form which is now within the CSUBUY P2P system (refer to P2P IC REQUEST – GUIDELINE FOR ANSWERING QUESTIONS located in Sharepoint AC Resources Hiring folder) 

  Step 3: Department AC and/or CHABSS Dean’s Office Processes Paperwork

  • For CSU employees: Once other CSU accepts the offer of work, the CHABSS Dean’s Office Analyst will process fund transfer.
  • For Non-CSU employees: If determination is Independent Contractor, the Department Administrative Coordinator  will work with Procurement through the CSUBUY P2P system.  You can find more information on the Independent Contractor page. 
  • If the determination is Special Consultant, the paperwork is processed through HR by the Department Administrative Coordinator. Choose (SCAF) from the dropdown list. Include the following approvers/reviewers on the SCAF:

  Dean/Director/MPP: evallone@csusm.edu 

  PAT Reviewer: jrosas@csusm.edu 

  PAT Member: lgubkin@csusm.edu 

  The is submitted at the end of each month. Choose FA-Payroll-Special_Consultant-Daily_Timesheet  from the dropdown menu and list the MPP (Time Approver) as evallone@csusm.edu. Once signed and you receive the final pdf, please send a copy to jrosas@csusm.edu for tracking purposes. You can find more information on the Special Consultant Employment page. 

  All non-faculty, non-´ó·¢ employees must complete the HR sign-in process on or before the first day of assignment.

  Please direct questions related to External Offer of Work to Josie Rosas – jrosas@csusm.edu

• Offer of Work for ´ó·¢ Staff Guide

  If you want to hire a current ´ó·¢ staff, the below steps must be followed: 

  Step 1: Faculty Offering Work Submits Staff Offer of Work Form

  • Complete the Offer of Work for ´ó·¢ Staff form (select appropriate blue box above).
  • To complete the form, you will need name of the individual you are offering work, email address, phone number, address, scope of work, dates of work, compensation amount and details.

  Step 2: CHABSS Dean’s Office Reviews Offer of Work

  • After submitting the ´ó·¢  Staff Offer of Work, the hiring entity and Department Administrative Coordinator will receive confirmation email from the Dean’s Office Personnel Analyst. 

  Step 3: CHABSS Dean’s Office Processes Paperwork

  • Dean’s Office Personnel Analyst will process the paperwork for this hire.  

  Please direct questions related to ´ó·¢ Staff Offer of Work to Josie Rosas – jrosas@csusm.edu 
• CHABSS Guidelines
  • Work is intended for substantial and department level event/activity, rather than for work in individual classes.
  • If request is not submitted 45 days prior to event hiring entity will be required to obtain approval from Associate Dean Elisa Grant Vallone.
  • The minimum cost of a project should be $300. All requests under $300 will require prior approval from Associate Dean, Elisa Grant-Vallone. 
  • Not intended for use of professional development funds, except in a situation where the Independent Contractor/Special Consultant is hired for research or creative activity.
  • The Independent Contractor/Special Consultant must be eligible to work in the U.S.
  • Hiring employees to perform CSU-related work outside of California is strictly prohibited effective January 1, 2022.
  • Any active ´ó·¢ employee, or anyone that has worked for ´ó·¢ or another state agency in the last 24 months is not eligible to be hired as an Independent Contractor and must be hired as a Special Consultant. *All additional appointments must be paid through an employment agreement or through the current appointment if the work is related, and will be taxed.